Spend ten minutes finding out what AI your company already pays for. Two steps: (1) in your main office software — Outlook, Word, Teams, Gmail, Docs — look for an AI or assistant button you've been ignoring; (2) send IT a one-line note: "Do our current software licenses include any AI features (like Copilot or Gemini), and are they switched on for my account?"
If the answer is yes, you just upgraded to the safest, most powerful tool available — at no cost, with full approval. If it's no, you've asked a smart question and lost nothing. There's no losing version of this Quick Win.
Prompt Pack: Cost and Value
I'm using the free version of an AI tool and wondering if I should upgrade. Ask me about how I actually use it, then tell me honestly whether a paid tier would solve a real problem I'm having or just cost me money I don't need to spend.
My office uses [SOFTWARE, e.g., 'Microsoft 365' or 'Google Workspace']. What AI features are commonly included or available with this, what can they do for someone in an administrative role, and what exact questions should I ask IT to find out if they're active for me?
Give me practical tips for getting the most out of a FREE AI tool for office work — how to work within typical limits, what to do if I get cut off, and how to handle longer documents when the free version struggles.
Help me think through whether to pay for [TOOL] at [PRICE]/month. I'd use it for [TASKS] and currently spend about [TIME] on those. Walk me through a simple time-value calculation and what break-even looks like.
Draft a short, professional memo requesting that my employer fund [TOOL] at [PRICE]/month. Include: the specific limitation I'm hitting with the free version, estimated time saved per week on [TASKS], the return-versus-cost framing, and an offer to share what I build with the team. Confident and concise, under 200 words.
If I learn one AI tool now and my company later mandates a different one, how much of my skill transfers? Explain what's tool-specific versus universal, so I can invest my learning time wisely.